Privacy Policy
Effective Date: March 2026
At Careerboat.ai, we take your privacy seriously. This policy explains what personal information we collect, why we collect it, how we use it, and what rights you have over it. We encourage you to read it carefully.
Careerboat.ai Private Limited ("Careerboat.ai", "we", "us", or "our") operates the website and services available at careerboat.ai (the "Platform"). Our Platform offers job listings, AI powered career tools, resume and cover letter assistance, and interview preparation services.
This Privacy Policy applies to all personal information collected through our website, mobile applications, and related services (collectively, the "Services").
We are committed to complying with India's Digital Personal Data Protection Act, 2023 (DPDP Act) and other applicable laws. By using our Services, you agree to the collection and use of information as described in this policy.
1. Information We Collect
We collect personal information when you interact with our Platform. This includes information you provide directly, information we collect automatically, and information we may receive from third parties.
a. Information You Provide
When you create an account or use our Services, you may provide:
- Name, email address, phone number, and password
- Resume, work experience, skills, education, and career preferences
- Profile photo, portfolio links, social media profiles, and website URLs
- Location, working permits, and work preferences
- Responses to surveys, feedback forms, or support requests
- Voice recordings during AI powered interview practice sessions
b. Information We Collect Automatically
When you use our Platform, we automatically collect:
- Device and browser information (IP address, operating system, browser type)
- Usage data (pages visited, content clicked, job searches performed, time spent)
- Cookies, session data, and similar tracking technologies
- Referring URLs and navigation paths
c. Information from Third Parties
We may collect information about you from publicly available sources or trusted third parties, such as recruitment partners or business contacts. If we receive information about you from a third party, we will handle it in accordance with this policy.
2. How We Use Your Information
We use your personal information to:
- Create and manage your account and profile on the Platform
- Provide our Services, including job matching, resume building, cover letter generation, career coaching, and interview preparation
- Match you with relevant job opportunities and employers
- Personalise your experience and surface relevant content
- Send you service updates, notifications, and marketing communications (you can opt out at any time)
- Process payments and manage billing
- Improve and develop our Platform and AI tools
- Comply with legal obligations and resolve disputes
- Conduct internal analytics, research, and reporting
3. Voice Data and AI Interview Feature
When you use our AI powered interview preparation feature, we collect and process your voice data. This includes:
- Audio recordings of your responses during interview sessions
- Voice characteristics and speech patterns derived from your recordings
- Transcripts generated from your audio
Voice data is processed using Google Text to Speech, a service provided by Google LLC. Processing may occur on Google's servers, which may be located outside India. Google handles this data in accordance with its own privacy policy.
For more information on how Google processes your data, please review Google's privacy policy at https://policies.google.com/privacy.
4. Sharing Your Information
We do not sell your personal information. We may share it with third parties only in the following circumstances:
- Service providers who help us operate the Platform (e.g., cloud infrastructure, email delivery, analytics, payment processing, and AI services)
- Employers or recruiters, only to the extent your profile is made public or you apply for a role
- Legal authorities, if required by applicable law or to protect our rights
- Business partners or successors in the event of a merger, acquisition, or sale of assets
Our current third party service providers include, but are not limited to:
- Cloud providers: AWS
- Email providers: AWS SES
- AI providers: OpenAI
- Voice technology: Google Text to Speech (Google LLC)
- Analytics: PostHog
- Payments: Razorpay
We require all third party providers to protect your information to a standard consistent with this policy.
5. Cookies and Tracking
We use cookies and similar technologies to keep you logged in, remember your preferences, and understand how you use our Platform. Cookies help us improve your experience and ensure the Site works correctly.
You can manage or disable cookies through your browser settings. Note that disabling cookies may affect the functionality of certain features on the Platform.
6. Data Storage and Security
Your information is stored securely, including on servers that may be located outside India (such as in the United States). We implement appropriate technical and organisational safeguards to protect your personal data from unauthorised access, loss, misuse, or disclosure.
Access to personal information is restricted to employees and contractors who need it to do their job. We regularly review our security practices and update them as necessary.
We will retain your personal information only for as long as it is needed to provide our Services or as required by law. When no longer needed, we will securely delete or anonymise it.
7. International Transfers
Careerboat.ai currently operates in India. However, as a cloud based platform, some of your data may be stored or processed on servers located outside India (such as in the United States) by our third party service providers. By using our Services, you acknowledge and consent to this. We take steps to ensure that any such transfer is handled with appropriate safeguards in place, consistent with the DPDP Act 2023.
8. Your Rights
Under India's DPDP Act and other applicable laws, you have the right to:
- Access the personal information we hold about you
- Correct inaccurate or incomplete information
- Request deletion of your personal data, subject to certain conditions
- Withdraw consent for processing at any time (this will not affect processing already done)
- Nominate another person to exercise these rights on your behalf
To exercise any of these rights, contact us at the details listed in Section 12. We will respond within a reasonable time.
9. Marketing Communications
We may send you information about new features, job opportunities, and promotions. You can opt out of marketing emails at any time by clicking the unsubscribe link in any email or by contacting us directly. Opting out will not affect service related communications.
10. Children's Privacy
Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected information from a minor, please contact us and we will delete it promptly.
11. Links to Third Party Websites
Our Platform may contain links to external websites. We are not responsible for the privacy practices of those sites. We encourage you to read their privacy policies before providing any personal information.
12. Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy or how we handle your personal data, please contact our Privacy Officer:
Privacy Officer
Careerboat.ai Private Limited
careerboat.ai@gmail.com
We take all complaints seriously and will get back to you within a reasonable period. If you are not satisfied with how we handle your complaint, you may escalate the matter to India's Data Protection Board or other applicable regulatory body.
13. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the effective date at the top of this document. We encourage you to review this policy periodically. Continued use of our Services after any changes indicates your acceptance of the updated policy.